Bringing+Reading+and+LIteracy+Strategies+Into+Technology

BRINGING READING AND LITERACY STRATEGIES INTO TECHNOLOGY IN-SERVICE NOVEMBER 19, 2009

Today you will learn how to personalize and utilize the quick access tool bar that is a common toolbar in the Microsoft Office 2007 Suite. This toolbar allows you to manipulate and access functions easier and with less strokes. 1. Open Word 2007 by clicking on the icon on the desktop. 2. Look to the left side at the very first bar on your screen. This is called the title bar but it shares space with the quick access tool bar. You should see a down arrow. Click on that. You add the function to your toolbar as you click the function’s name. 3. Add as many functions as you think you will use. 4. You can show the quick access toolbar above or below the ribbon. 5. Try moving the position of the toolbar. 6. You can also minimize the ribbon. Click on the quick access toolbar and click minimize the ribbon. 7. Click back on the quick access toolbar and click on the check mark by minimize the ribbon and the ribbon will come back. 8. These icons on the quick access toolbar will allow you to execute a function with one click.

When your students prepare a report or any type of written (typed) work for you, it would be nice to see a neat, organized cover page. This can be created by using the cover page template function in Word 2007. A teacher made student sample is located in your in-service information. 1. Click on the insert ribbon tab. 2. Look at the extreme left side and the very first item is called cover page. 3. Press on the down arrow by the name “cover page”. 4. Scroll around to see which one you like. 5. Click on your choice. 6. Within each template there are pre-created places to put the title, your name, the date, and even a description. 7. Create a cover page using this information: **title**=Using Literacy Strategies Using Technology subtitle: Created by and put your name Date: November 19, 2009 If you choose the template with a description box, write something in there. 8. Always print preview your cover page. Go to your quick access toolbar and select the icon with the magnifying handle on it. Check to see if you have any bracketed areas that need to be filled out. If you do, and you don’t want that area there, close your print preview screen and go to the area you don’t want click on it and press delete. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">9. Now you can make a cover make for your projects and show your students how to make a neat presentation. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">10. Close this document. Go to home, click on office button, click close, do not save. Sometimes when you are creating lists in word, you have the need to have the list alphabetized. In word you can alphabetize your list in ascending or descending order.

<span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">1. Click on the paper looking (sheet of paper) icon on your quick access toolbar to create a new document in word. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">2. Key the following terms (**press enter after each term to create a list and do not add the commas**) Graphic organizers, KWL, word walls, vocabulary cards, word grid, GIST, SPAWN, RAFT, concept maps, split-page note taking, and exit slips.

You have a handout with these words listed if you want to use that page instead.

<span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">3. After you have finished keying in these literacy strategies, select them (left click and drag to select or go to home ribbon tab to the far right and click on select all). <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">4. Once your list is selected (blue hue), make sure you are on the home ribbon tab, go to the third section called paragraph. Click on the AZ button, accept the defaults but choose ascending and ok. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">5. Repeat the process and select descending. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">6. Now you don’t have to alphabetize a list before keying it. Just key, select, and sort.

There are occasions when you need to have 2 documents on your screen at one time. In the next exercise you will create a new document, view them side by side and copy and paste from document to another.

<span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">1. Leave your current document with your sorted list up showing on your computer. Don’t close the document. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">2. Go to the new document (sheet) icon on your quick access toolbar and create a new document. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">3. Now you have 2 documents opened (one blank one and one with your literacy strategies listed on it). You should see the blank page right now. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">4. Click on the **view** ribbon tab. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">5. Click on the **side by side** command and you can see both documents at one time. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">6. Select the text in the document where you typed the literacy strategies and either use a right click to copy or on the home ribbon tab click on the 2 sheets of paper in the clipboard section on the far left. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">7. Click on the blank document. Paste the list to this blank document. Either use the right click function to paste or the paste function in the clipboard area on the far left. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">8. You should have 2 documents side by side with both of them having the same info. <span style="font-family: 'Times New Roman','serif'; font-size: 12pt; mso-ansi-language: EN-US; mso-ascii-theme-font: minor-latin; mso-bidi-font-size: 11.0pt; mso-bidi-language: AR-SA; mso-bidi-theme-font: minor-bidi; mso-fareast-font-family: 'Times New Roman'; mso-fareast-language: EN-US; mso-fareast-theme-font: minor-latin; mso-hansi-theme-font: minor-latin;">

Many times when you are creating a document, you will need to number your items in a list or a paragraph. We will take one of your 2 pages and create a numbered list.

<span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">1. Maximize one of the two documents. Look at the very top of the document and click the **box** in the far right corner on the title bar. Do **not** click on the **– or the x**. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">2. Select your list. It will be blue hued. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">3. Go to home ribbon tab, third section from the left called paragraph. Look at the top level, second one. You will see numbers 1, 2, 3 going down the page. Press the down arrow key and select a numbering style of your choice. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">4. You now have a numbered list. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">5. Go to the next available line that is blank after the numbered list. If a number appears, press your backspace to make it go away. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">6. Key the words: I will continue my list and press enter. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">7. Go back to the numbering styles in the paragraph section and click back on the same style you chose originally. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">8. The number will probably be indented too much and a lightning bolt will appear to the left of your number. Press the down arrow on this bolt and opt for continue numbering. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">9. Now you can start and stop numbering in a list and then start the series again.

Adding bullets to your documents gives it a better appearance and helps to draw attention to certain items. You will learn how to add bullets using the bullets style box on the home tab.

<span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">1. Minimize the document you placed your numbered list on (go to the top of your document to the upper right hand side and click on the minus sign) and you will see the other page where you copied and pasted your list that does not have and numbers on it. Maximize this document by going to the right side of the title bar and pressing and the boxes in the upper right hand side. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">2. Select the entire list. It will be blue hued. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">3. Go to the home tab ribbon, go over three sections, go to the first box on the upper left side. This is your bullets box. Press on the down arrow key and choose a bullet of your choice. Click on the bullet. Now your list is bulleted.

More defined bullets can be added to your document by searching through the symbols command.

<span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">1. Select your list that you have on your document, go to the bullets command and choose the box NONE to release the bullets that previously placed in the list. Click anywhere in the document to deselect your list. Put your blinking cursor in front of your first word in the list. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">2. Go to the insert tab, look all the way to the right, click on the down arrow by the symbol name. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">3. Click on more symbols. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">4. There are two tabs in the symbols box. Click on the symbols tab. In the font box scroll to find wingdings. Below in the character code box key in 185. The wingding should resemble a clock. Look below and click insert. Then press close. Notice that if you return to the symbol down arrow key, the symbol you selected should be the first one in the box. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">5. I would like for you to go down the page just a few lines to a blank line. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">6. Go back to symbols and choose any symbol that you like, click insert, and close. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">7. Look at your quick access toolbar and you will see a new function. This is the repeat key. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">8. Press on the repeat key until you have an entire line full of your symbols.

To ensure that you have the proper spacing in your document a good tool to use is the show/hide key. The key will show marks on your document for spacing, hard page returns (enters), and tabbing. Spacing will be represented by a (.) for each space, an arrow for a tab, and a staff mark for a return. The show/hide key is a toggle switch. The markings will never print. Some like to turn on the show/hide function as they key, but others use it after they complete a document to proofread.

<span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">1. Move down a blank or two on the document that you are currently working on. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">2. Go to the home tab, to the third area called the paragraph. Look at the first row of functions and see the last one on the first row. It looks like a music symbol. Click on it. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">3. Press your tab key several times. Key this: I can now see why my document looks different. Can you see? <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">4. Press enter 2 times after you type those sentences. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">5. Do you see the marks? <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">6. This is a good tool to use when your students don’t understand why their papers look wrong. Just click on the show/hide and you can see what they have done.

You have learned how to insert pictures, create tables, insert clip art, and how to use the smart art function. You will now explore how to use shapes.

<span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">1. Create a new document. Go to your quick access toolbar and click on the sheet of paper for a new document. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">2. Click on the insert ribbon tab. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">3. Go to the Illustrations box and click on the down arrow under the word **shapes.** <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">4. Go down to the stars and banners and scroll over the shapes until you find horizontal scroll. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">5. Click on the horizontal scroll shape form. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">6. You will see a cross hair and no shape. Click and drag to form your shape as large as you want it. Then release the mouse. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">7. You can enlarge or reduce the shape by clicking on the blue dots around it. Just click and drag. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">8. Key in your favorite literacy strategy into the box with a brief description of why you like to use it. If you can’t type in the shape, look to the left in the first box and you will see a small box with an A in it. Click on it and you can now key in your box. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">9. While you are in your box you can use the contextual tabs and change the colors of the box, colors of the font, and many other creative functions. Don’t be afraid to try something new. There is the undo command that corrects most mistakes. It is on your quick access toolbar. <span style="font-size: 12pt; mso-bidi-font-family: 'Times New Roman'; mso-bidi-font-size: 11.0pt; mso-bidi-theme-font: minor-latin; msobidifontfamily: 'Times New Roman'; msobidifontsize: 11.0pt; msobidithemefont: minor-latin; msolist: Ignore;">10. Play with this neat form of expression. Your students could put some of their work inside shapes and have fun doing it.

I hope you have learned something new today. Please refer to the handout on reflecting on what you have learned in classchatter. Please be sure to check your cMail in classchatter, too.

Thank you for coming today.